The University Office of Planning and Development (UOPD) falls under the Vice-Chancellery or the Regional Headquarters of The University of the West Indies (UWI) and is one of many administrative units which assist the Vice Chancellor in administering the affairs of the University. It is headed by a Pro Vice Chancellor (PVC), Planning and Development who reports directly to the Vice Chancellor.
The UOPD has four (4) components, namely: strategic planning, institutional research, development and project management. It has overall primary responsibility for coordinating the preparation, implementation, monitoring and assessment of the University’s Strategic Plan. It also coordinates efficiency studies and prepares productivity reports to inform operational and strategic planning efforts. In relation to its institutional research function, the UOPD:
- Develops, maintains and disseminate strategic information on current undergraduate and postgraduate students, graduates, peer institutions and employers
- Provides timely and accurate information for planning, internal decision-making and external accountability
- Supports the strategic development, analysis and evaluation of policies and plans for the University.
As part of the University’s development agenda, the Office functions in designing, monitoring and evaluating the University’s major development plans and programmes - whether academic, infrastructural or financial. The PVC, Planning and Development works closely with the Vice Chancellor and other members of the Executive Management Team (EMT) in monitoring Strategic Plan related project development with multi-sectoral, regional and international agencies and also seeks to preserve a positive relationship with these agencies.
The resourcing of the University’s vision is crucial to its realisation. In relation to this, the Office of the PVC, Planning and Development plays a major role in identifying funding needs for regional University programmes. It also drives UWI’s partnership-building thrust with key international donor agencies, universities and the diaspora communities. The UOPD is an integral part of the Vice Chancellery located on the St. Augustine Campus, Trinidad and Tobago, and linked to other campus offices at the Mona Campus, Jamaica, and Cave Hill Campus, Barbados.
At the start of the academic year, 2012/2013, the University Project Management Office (UPMO) rejoined the UOPD. The UPMO is mandated with the responsibility of researching, preparing, developing and managing projects for the portfolios of the Vice-Chancellery in accordance with the strategic priorities. The UPMO provides project management support in the areas relative to institutional development, academic programme development and infrastructural development. It also provides guidance and support in the areas of technical support and secures external grants that are in alignment with the University’s strategic aims. The Office is engaged to establish and administer mechanisms and associated procedures as follows:
- Develop proposals for funding
- Review and produce as applicable, modified version(s) of project proposals developed by other units
- Perform project monitoring and evaluation activities that can lead to accountability and project/programme improvement
- Facilitate skills development workshops.